Secretary (Office Assistant)

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Job Title:
Secretary (Office Assistant)
US Department of Veterans Affairs
Job Description:
Duties Summary The position performs duties to assist one individual, and in some cases the subordinate staff of that individual, by preforming general office work auxiliary to the work of the organization. Incumbent coordinates all matters pertaining to secretarial and clerical functions and procedures essential to the operation of this Service. Responsibilities The employee(s) coordinate(s) incoming data from a variety of sources and provides technical support to produce statistical reports. Reviews documents, reports for omissions and inconsistencies, and ensures data entry into VISTA system is complete and-accurate. Maintains automated system of program-specific data to track suspense´s on items such as project milestones, progress reports, compliance strategies, and resource materials to support the technical activities of an organization. Support responsibilities include correspondence routing/transmittal, filing, answering/routing phone calls, routing verbal and electronic messages, and accurately maintaining calendars. Inputs T A exceptions, serves as timekeeper and performs work involving the collection, compilation, tracking and/or reporting of data. Other duties as assigned. Work Schedule: To be determined at time of selection and will be set as determined by the needs of the Medical Center. Telework: Not Available Virtual: This is not a virtual position. Position Description: Secretary - 043250 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Travel Required Not required Supervisory status No Promotion Potential 5 Job family (Series) 0318 Secretary Requirements Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Designated and/or random drug testing may be required Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/20/2019. 1. TIME-IN-GRADE REQUIREMENTS : Advancement to positions up to GS-5: Candidates may be advanced not more than two grades above the lowest grade held within the preceding 52 weeks under competitive appointments. 2. QUALIFICATION REQUIREMENTS : A. Specialized Experience : One (1) full year of specialized experience is required. To be creditable, this specialized experience must have been equivalent to the GS-4 Secretarial level in Federal service. One (1) full year of specialized experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position is required. Examples of specialized experience are: office administration in a clinic or hospital based setting, official records keeping for minute reporting purposes, administrative assisting in a large complex healthcare system, etc. B. Substitution of Education for Experience : (If qualifying based on education, applicant must submit copy of transcripts): Successful completion of a 4 years of education above the high school level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university. (MUST SUBMIT TRANSCRIPTS IF QUALIFIYING BASED ON EDUCATION. TRANSCRIPTS MUST INDICATE DEGREE HAS BEEN CONFERRED). 3. Typing proficiency : You must be able to type at least forty (40) words per minute proficiently. 4. QUALIFICATION STANDARDS : U.S. OPM Qualification Standards Operating Manual, Group Coverage Qualification Standards for Clerical and Administrative Support Positions and Individual Occupational Requirements for Secretarial Series, 0318. This standard is available for review or you may access this standard through the internet at the following address: You will be rated on the following Competencies for this position: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. 5. Physical Requirements: The work is mostly sedentary in nature, requires non-routine walking, bending, and lifting of objects of 15-25 lbs. Education A transcript conferring receipt of degree must be submitted with your application if you are basing all or part of your qualifications on education. PLEASE NOTE : Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. Additional information Receiving Service Credit or Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee´s credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM´s Career Transition Resources website at Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members : Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the ´Who may apply´ eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. Background checks and security clearance Security clearance Other Drug test required No Position sensitivity and risk Moderate Risk (MR) Trust determination process Suitability/Fitness Required Documents Required Documents To apply for this position, you must provide a complete Application Package which includes: 1 . Updated Resume. Please use this checklist to ensure you have included all documents required for your application. - Resume: Include contact information; descriptions of jobs held, including the name and address of employer, job title, description of duties, beginning and ending date (month/year) of employment, average hours worked per week if part-time, and supervisor´s name and phone number; education, including name and location of college, dates attended, and type and date of any degree earned; other information such as possession of licenses, certificates, etc. Descriptions of duties must be sufficiently detailed to document the level of experience. Although not mandatory, if the position is (was) with the Federal government, either military or civilian, you should state the series and grade or pay grade (rank) and the date of last promotion. 2. Copy of unofficial school transcripts that confer receipt of degree if qualifying based on education (if any). 3. Copy of military service, include all copies of your DD-214 form or proof of service (if any). Note: Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (Available at ). 5. If currently employed in a Federal Agency, include latest SF-50 (2019) - Notification of Personnel Action . NOTE: Failure to submit any or partial submission of the required documentation will result in the applicant not being considered for the position. You will not be contacted for further information. It is the applicant´s SOLE responsibility to ensure that a complete application packet is submitted PRIOR to the closing date of the announcement. Veterans´ Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 ´Application for 10 Point Veteran Preference´ with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans´ Preference, please visit If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. Benefits Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Secretary (Office Assistant) - Find thousand of job offers Secretary (Office Assistant) in United States ,Find all offers posted by this company US Department of Veterans Affairs.
This job is published in categoryAdministrative, refers to the provinceMiami